How to use it
- Fill in the project, contract and programme details shown in square brackets.
- Keep either the acceptance paragraph or the non-acceptance section, and delete the other.
- List each reason under the heading it belongs to. Delete headings you do not use.
- Issue the response through the communication system required by the contract, within two weeks of submission.
Preview
To: [Contractor]
Contract: [contract title and reference]
Subject: Programme [reference / revision] submitted on [date]: response under clause 31.3
In accordance with clause 31.3 of the contract, the Project Manager has reviewed the programme submitted by the Contractor on [date] ([programme reference], data date [date]).
If accepting
The Project Manager accepts the programme.
If not accepting
The Project Manager does not accept the programme, for the following reasons:
The Contractor's plans which it shows are not practicable:
– [for example: the sequence of [activity] and [activity] cannot be achieved because ...]
It does not show the information which the contract requires:
– [for example: the Key Date [name] ([date]) is not shown]
It does not represent the Contractor's plans realistically:
– [for example: incomplete activities are shown finishing before the data date]
It does not comply with the Scope:
– [for example: the programme is not provided in the format required by the Scope]
Please submit a revised programme for acceptance that addresses these reasons.
[Name]
Project Manager
NEC4 Engineering and Construction Contract (June 2017, with amendments). Clause references are to the unamended edition named above. Contracts are often amended: check every reference against your own contract. This template is a starting point for your review, not legal advice.